Electronic signature software assists users and online collaborators to be able to sign a document digitally. Whether you would like to sometimes sign a PDF yourself or require a strong solution that permits your customers or clients to sign electronically, there’s likely a software that is perfect for your needs.
Signing an online document is often time-consuming. You’ll need to open your digital document, change its format, print it, sign it, scan it back to your computer, and change the format again before you can send it to the recipient.
This is where electronic signature software tools come to play. They permit users to sign and send documents in a matter of seconds.
Most of the best electronic signature tools help to automate and simplify your signature processes, while providing a better user experience and document management. Our review is mainly focused on important features like ease-of-use, platforms supported, types of documents supported, security, and pricing that affect the general quality of these tools. Continue reading this article to find out more about the best electronic signature software so you’ll quickly get your documents signed and get better business experience.
What is an electronic signature software?
Simply put, an electronic signature software is a digital mark indicating an agreement to a contract or document. For instance, once you sign your name on a dispatch rider’s mobile device, that’s an electronic signature.
Electronic signature software makes it easy to gather and store these types of signatures, usually by enabling you to place entry forms in your documents. They also add an additional level of security by ensuring signatures are often verified first.
There are many benefits to using electronic signature software:
- Users can sign multiple documents with just a couple of clicks.
- Documents are sent on to those that need them, without a delay.
- Documents are often tracked and stored online easily.
- Electronically signed documents are considered as secure than handwritten signatures or stamped seals like we used to have.
Sounds amazing, right? Well, it can be, with an intuitive software solution that matches your usage patterns, which we’ll get to in a while. An Electronic Signature is just an electronic method for a private or public organization to consent to any documents that need consent or agreement. In just a couple of clicks of a button, many users can sign multiple documents and reach the individuals who need them – without a delay.
Paperwork does not have to be filled out on paper to be legally binding. Businesses these days are going paperless cos they now send and sign important documents like contracts electronically. In order to be able to do this, you would need an electronic signature software.
Electronic signature software allows you to officially sign paperwork digitally. But, before we dive into this, there’s a crucial distinction to note. An electronic signature in simple term is your typed, drawn, or otherwise digitally added signature on a document. In theory, you’ll add one with many apps, from Microsoft Word to Photoshop, counting on how things they can do. They will still be legally binding.
What types of electronic signature software do we have?
The electronic signature software market is extremely competitive. The bulk of these software tools utilize similar protocols and technologies. However, they differ depending on the feature they’re made, these are:
- Personal – There are free tools available to those that have to electronically sign a document periodically. The great thing about these tools is that they even have affordable plans for those that need to sign documents more frequently. But you can’t expect any advanced features with these particular tools.
- Small business – For these they’re affordable, these tools pack various business features. You’ll find electronic signature tools created for specific type of businesses. For instance, some of these tools are made mainly for business-to-business (B2B) documentation.
- Enterprise – Just like we’ve in many other industries, there are features to note. Enterprise electronic signature software are aimed toward big companies. They are available with numerous features, making it easy for an organization to streamline its signing process. That refers to both internal and external processes.
- Sales – a good number of these tools are specifically made for the sales sector. The features are mainly focused on simplifying and speeding up sales procedures.
- Feature-rich – once we say feature-rich, we mean electronic signature software that’s perfect for all kinds of users. They include a good range of features. However, they are available with higher costs.
These are the kinds of software tools to have in mind. The main way which they could differ is whether or not they operate offline or not. There are only a few of these solutions that accompany this type of functionality. The others need internet access to login.
Features of an electronic signature software
All electronic signature solution tool has its own unique set of features, functionality, and services it provides. The software that’s best is the one that solves the issues you need in your day-to-day work/business.
Below, we take a look at a good number of the foremost common business challenges, and then we discuss how electronic signature software can be a part of the answer.
- Ease of use and efficiency
By using an electronic signature software, you’ll save both time and money in printing, paper, postage, and administration fees too.
Get an electronic signature software with a minimal user interface that’s super easy to use.
New users can enjoy the straightforward function which will allow you to navigate the dashboard quickly and efficiently. You want to even be ready to create a group of templates which will be quickly modified with custom fields while you’re on the move.
Whether you would like signatures in-person or remotely, otherwise you have to self-sign a document, your electronic signature software should cover you.
Normally, the software allows you to either upload your signature or easily draw signatures online using a smooth signature interface which will capture your handwritten signature. You ought to even be ready to add check boxes, images, text, and annotations to your document and highlight the fields you would like to be signed if you’re sending documents to a different party.
Also, if you haven’t finished your document, the software must be ready to save it as a draft so you’ll can come later and have access to it offline.
2. Integration of Apps
One of the major reasons a software addition fail is because they haven’t put the user at the top of their design. No matter whether you would like one signature from one person or a dozen signatures from multiple people, the method shouldn’t be a pain.
That’s where inherent integration of apps comes in.
Do you need to sign a Microsoft Word or Excel document, a PDF, or a Google Doc? What about in formats like JPG or PNG? No problem. Hopefully, all of those file types would be covered by your electronic signature software.
You can easily import or export your documents from your email, the cloud, or many other applications. You’ll import documents within SignEasy’s own platforms or with its drag-and-drop functionality through an entire host of third-party integrations.
Your electronic signature software needs to make your life as easy as possible and integrate with the foremost popular third-party office tools around. Whether it’s CRM systems like Zoho CRM or file storage like Dropbox, G Suite, Google Drive, Evernote, Box, or Gmail, your electronic signature software should have all these apps.
3. Platform Agnostic
Consider where you most often collect electronic signatures from. Will your provider have the power to gather signatures offline, remotely, and in-person no matter the device? The simplest electronic signature software tools must be available to you regardless of the smartphone, tablet, or desktop you use.
Whether you want to sign on a desktop, in person, on a smartphone or tablet, with Android, Apple, or both, it shouldn’t stress you.
When it involves all of those mobile apps, your electronic signature software tools should be up-to-date with the newest releases to make sure that you simply have a seamless and quick experience when you upgrade your device.
4. Price is reasonable
Where pricing is good, flexibility and relevance to your operation are paramount.
The developer’s pricing plan should be considerate to the dimensions of your organization and business needs. This also means the power to simply add on users to the pricing plan and change as your business grows.
If you need a customized solution, a perfect electronic signature developer would even have an API developer option that you simply could discuss and customize.
5. Reliable Security
The provider of your electronic signature software must be reliable, with the relevant global compliance. After all, you’re trusting them with your most vital data. Documents got to be stored securely and made easily accessible.
Also, the electronic signature software you use must include cloud-based storage and make sure that all documents are sent and stored using SSL encryption. They need to even be compliant with the ESIGN Act and eIDAS and be recognized globally.
It’s important to have an extra protection, passcode and fingerprint authentication. You should be ready to pick who has to have access to which documents, ensuring that highly confidential data is shared with only the acceptable individuals.
6. Strong Customer Relations
In every business world, there are neither problems nor questions. But life isn’t perfect. When you’re seeking the best electronic signature software for your business, check reviews to ascertain whether the provider is answering its customers’ concerns.
What you’re trying to find can be a customer relations team which will professionally and efficiently deliver, no matter what zone you’re on. Search for reviews that contain words like “help,” “support,” “customer,” and “email,” and see what customers had to mention about their experiences seeking out support
Advantages of an electronic signature software
Some of the advantages of having an electronic signature software for your business or organization:
- Speed – Sending documents, printing and signing them, then having to scan and resend them is inefficient. With electronic signature software, all this is well taken care of in a few clicks. To sign a document and send it back takes minutes.
- Costs –Moving to a digital platform saves and cuts cost. You don’t get to waste paper and pay for mail.
- Legitimacy – Electronic signature software are as legal as hard copy documents
- Security – While someone can successfully forge your written signature, it’s likely impossible in digital platforms. Electronic signatures are safer than hand-written ones.
- Storage – Once you begin using an electronic signature software, you need not to worry about physically storing the contracts. You’ll keep all of your documents on your computer or within the cloud.
- Versatility – For instance, when you’re on vacation and a crucial document needs a signature? You’ll roll in the hay from any device you’ve got. Whether you’re on a computer, tablet, or smartphone, you’ll sign the document.
Best Electronic Signature software
Below, we’ve carefully selected the best electronic signature software for your business and private use:
This is an electronic signature software that enables users to electronically request and add legally binding signatures to any document just like the hiring of employees, loans, to NDAs.
This software owned by Dropbox now and is one among the only ones to use electronic signature software around. Immediately you log in, you’ll be presented with two options: send or sign something, or create a template. The items you’re requires to sign aren’t hidden away in deep sub-menus.
The simplicity of the user interface, however, hides some pretty powerful features too. Among the apps we know, HelloSign has the simplest integrations with cloud storage platforms. While you’d expect it to work smoothly with Dropbox, it rather goes further to work well with Google Drive, Box, Evernote, and OneDrive.
To sign in or gain access into Dropbox, for instance, you’ll go to HelloSign, click Sign or Send, then click on the Dropbox icon to have access to a file browser. Navigate to the file you would like to sign, and click on prefer to import it into HelloSign. Alternatively, you’ll open the enter Dropbox, select it, click on the Share dropdown, then click call Signatures. you’ve similar options with Google Drive too. You’ll upload a file directly from HelloSign or, with the Chrome add-on, sign files through the Google Drive app.
All these file handling works both ways. For instance, if a person signs a document and sends it back to a user, it can get saved back to your cloud storage platform of choice.
Features of Hellosign
- This electronic signature software offers custom branding.
- User can easily implement HelloSign into their application.
- Well-secured and fully compliant with major electronic signature laws.
- This signature software allows you to line up auto-fill documents.
- You can embed a contract into your site via an iframe with just a couple of coding.
This electronic signature software tool assists users to accelerate agreements, reduces manual jobs, and makes it easy to integrate tools and systems you’re already using. This is one among the foremost popular electronic signature apps available. Signing up with DocuSign is pretty straightforward: sign in for a free trial and, soon, it’s prompting you to upload a document, prepare it for signatures, and send it to recipients.
DocuSign is built in order that it is easy to keep track of many different documents at different stages within the signing process. Within the Manage dashboard, there is a sidebar with an Inbox, for any documents or “envelopes” you’ve received, a Sent box for those you’ve sent, and a Drafts tab for ones you’re working in. Also, they are Quick View options, so you’ll quickly see any documents that you simply can do something to, those you’re waiting on, and those that will expire soon or where the recipient did not sign, and every one you’ve completed.
This tool has powerful templates and reporting features. If you’re sending same contracts over and once again, you’ll easily find a template in the Templates dashboard. You can easily upload a file (or use one you’ve already sent as a base), add all the signature and data fields, and save it. It’s much as same process as sending out a private document and really speeds things up.
Features of Docusign
- This electronic signature software permits you to send and sign agreements securely from virtually any device.
- It clearly eliminates manual tasks and increases convenience for your customers.
- It permits you to line automatic reminders and receive notifications at every step.
- Time is saved and standardize processes by storing frequently used agreement.
- It offers users the power to sign documents in additional 40 localized languages.
This Electronic signature software enables you to send and collect legally-binding electronic signatures on any device of your choice. This document automation software enables you speed up your deals, agreement, and contract.
This software also makes it very easy to make it a part of your contract signing workflow, even on the free plan. You’ll set things up so when someone signs whatever documents you send, they enter their mastercard information, and get charged. If you’re sending people contracts for a selected service or job, it is a good way to tie everything together. You get your legally binding agreement and therefore the first installment in one go.
PandaDoc integrates with a few of various payment gateways including Stripe, Square, and PayPal. To line up payments, you will need an account with whatever gateway you would like to use, then head to Settings > Payment Gateways and enable it. Getting started is certainly easier than some of the other software tools, but the start wizard will walk you through everything.
Once you’ve your payment gateway, you’ll add a mastercard information form to any document—whether you’ve made it with PandaDoc’s built-in editor or uploaded an existing contract.
Features of PandaDoc
- With one click, users can automate approval processes and collect signatures electronically.
- This electronic signature software assists sales operations team more efficiently with an easy process of signing documents.
- With compliance, workflows minimize risks.
This is an electronic signature software that gives its users the access to sign documents in minutes. This software helps to keep your business moving by collecting signatures from customers.
Features of Adobesign
- Easily convert any document into a web form.
- Have access to collecting payments from customers directly through electronic forms with Braintree and PayPal.
- Instant you get notified when the document is viewed or signed.
- Receive alerts when the software is about to expire.
- Documents are electronically signed and collected remotely
This is an electric signature software that assist users to accelerate agreements, reduces manual jobs, and makes it easier to integrate with the tools and systems you’re already using.
Not every business must send or sign dozens of contracts a month. If that is the case, then Docsketch, with its three documents per month free plan, could be the right fit for your business.
Immediately you sign in, you’re good to start sending contracts. By clicking on a New Document on the dashboard you’ll either upload a document to be signed or build a template (though you simply get one on the free plan). Whichever option you’re taking, you’ll use Docsketch’s modern and, honestly, really nice-to-use web app to feature any information and signature fields. Click Send, and it’s on to be signed up.
The $10/month Personal plan gets a user up to 5 templates and unlimited documents, while the $30/month Business plan has unlimited templates, custom branding, and a couple of other nice-to-have features like data validation.
Features of DocSketch
This electronic signature software permits users to send and sign agreements securely from virtually any device of their choice.
It also eliminates the need for manual tasks and increases convenience for your customers.
Users can queue up automatic reminders and receive notifications at every step.
Time is saved and standardize processes by storing frequently used agreement.
It offers users the power to sign documents in additional 40 localized languages.
This is an electronic signature solution that assist users sign documents electronically. Users are allowed to get documents, accept payments, and create automated workflows.
Most businesses now, paperwork is a team effort. You’ll need people from different departments to collaborate on, or check up on documents before you send them off. Most electronic signature software charge per-user monthly fee. Adding two or three extra accounts doesn’t just double or triple your costs; in comparison to the single-user personal plans, it can easily quadruple or quintuple them. That’s why signNow is our favorite software for small teams. At $20/user/month when paid monthly, it’s at the cheaper end of the spectrum.
Features of SignNow
The document can be signed by multiple recipients.
This free electronic signature service permits users to get their signature signed by one click.
The API permits users to be assemble and integrate their signatures from websites or apps.
Documents are shared signed and stored to get multiple levels of protection.
Electronic signature software is valuable to both businesses and organizations because they save time and streamline an often redundant and time-consuming, yet important, process. They’re also beneficial to your customers by making it easy for them to quickly sign contracts, including your ability to trace activity and schedule reminders and follow-ups, you’ll improve the buyer’s journey and make a more enjoyable customer experience. So, identify the proper signature app for your needs and team, and begin saving time.
We hope this article helps you pick the best for your business and team