How To Create A Group Email In Outlook And Be Effective

Email group is a list of email with common interest, emailing each other on common subject matter of relevance to the group.

Steps of Create A Group Email In Outlook

Step 1: Open Outlook and go to the Mail tab.

Step 2: Select the “New E-mail Group” option from the menu.

Step 3: Type in a name for your group. You can also include other fields such as a subject line and description for your group if you wish to do so.

Step 4: Click OK when you are finished typing out all of the necessary information for your email group.

Step 5: Outlook will automatically create an email group.

Step 6: Click on the “Members” tab to add members to your group.

Step 7: Click on the “Add Members” button.

Step 8: Type in the name of the person that you wish to add to your email group. You can also choose to select multiple people by holding down CTRL or SHIFT and clicking on them individually from the list of contacts that pop up. Click OK when you are finished adding all of your contacts to your email group. MAILCHIMP VS ZOOM: Which Is The Best Email Marketing Service


Even though you now know the steps for creating an email group, it is important to understand what exactly an email group is, know why they are important and how to effectively use them for communication relevance, sending the right message to the right group.

Importance of email group

1. It is an excellent way to keep in touch with a large number of people with the relevant message

2. They serve as a powerful vehicle for sharing information with the right people

3. They are a good way to receive segmented feedback on your On the exact products and services, Eliminating miscommunication.

4. They are also an excellent way to reach out to prospects with the relevant message

5. It is a great tool for networking and expanding your circle of relevant contacts

6. They help you build strong relationships with other business owners and professionals who share your interests.

7. Email groups help you stay connected and up-to-date with the industry, even if you are not actively working in it right now.

Sending email to a Group Email in Outlook

Step 1: Open a new email message or reply to an existing one.

Step 2: Select “to” in the To field. You can also select “CC” or “BCC” at the same time.

Step 3: Type the group name in the box that appears and select it. If you want to send emails to all group members, type “All Members” and select it. All group members will receive an email with your message.

Mail icon

Remove an email from a Group email list in Outlook

A) Click on the Outlook icon and then choose the option “Account Settings”.

B) Click the “Subscribed items” tab. Here you will find all the email subscriptions.

C) Select the email you want to remove from your list and click on “Remove from Subscribed Items” to remove it from your list.

Send same Email to Multiple Recipients Separately Outlook

The email service Outlook is not only designed to send an email to multiple recipients, but also allows you to send an email to a specific number of people at once. This makes it perfect for when you want to send an email that will just work with the address (to be sent as a subject) and no others.

windows 7 logo on black background
  1. You should create a new email or reply to an old one from the same account.
  2. You should click on the “File” and select “New”.
  3. You should click on “From” option in the left side of the window.
  4. You should choose your address book and press “Next” button. Then, use CTRL+A (Select All) to select all recipients in your Contacts list that you want to send an email to and press “Next” button again. This will be confirmed by a green tick mark icon on the right side of your cursor.
  5. Now you have to select the “Body” option in the left of the window.
  6. You should type your email text in the “To:” field and press “Next” button.
  7. Now you have to select the “Subject” option in the left side of your screen.
  8. Type a subject for your email and press “Next” button.
  9. Now you have to select an appropriate folder to which you want to send this new email and press “Finish” button.
  10. Now you should click on the “Send” option in the bottom right side of your screen and it will send this email without any error message

how to recall sent email in outlook

Sometimes, you may need to recall an email that has been sent. There are a few ways to do this.

  1. Select File > Info.
  2. Select Message Resend and Recall > Recall This Message…, and select one of the two options.
  3. Select the message from the Sent Items folder and select File>Info to open it in another window.
  4. Select File>Open to Open, or press F5 to open the console for this file.
  5. Message Resend: Please (nametag or input) your call so that we can better connect when you talk later today.
  6. Tell me if recall succeeds or fails for each recipient check box:

What Is Group Email?

Leave a Comment