The Best Free Productivity Tools For Small Businesses.

Productivity Tools for Business Owners offers technical experts the chance to work more productively without getting stuck at the computer. With so many different productivity tools available for free, this makes managing your staff much easier.

When setting up your business, sometimes the most important things to focus on are your workflow.

This is especially important if you do a lot of work with technical experts in your business.

Many businesses face the issue of not having enough hours in the day to run their operations efficiently.

If you are using an in-house team to manage your business, it can take up a lot of time.

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Using a software productivity tool to help you run more hours will free up your time to work on the aspects of your business that you enjoy most.

For example, if you enjoy playing computer games, you may want to assign specific individuals in your team to perform the tasks of typing posts for your Facebook page or answering phone calls regarding the latest products.

These people will be able to focus more on the tasks that they enjoy, thus saving you valuable time on the ones that you don’t.

Reading this article will help you understand what to look for when you are trying to choose the best productivity tool for your


Also. We’ve made a list of the best productivity tools for your small business.

How to choose the best productivity tool for your small business


The first thing that you need to consider is your budget. If you are going to spend money on a productivity tool, you must make

sure that you have a clear picture of how much that is going to cost you.

Also, if you don’t have a clear idea of your budget, you will easily get side-tracked and spend on something that you do not really need. So, it is very important to make a list of all the things that you are going to purchase and how much each one is going to cost



The next thing that you need to consider is the functionality of the tool that you want to buy.

So, if you need to perform certain functions, you must ensure that the tool that you are going to buy can perform these functions.

For example, there are some tools that you can use for recording audio and video, which is very useful for your business.


You may also need to know how to choose the best productivity tool for your business when it comes to features.

If your business has several departments, and each department performs a different task, you will want software that allows you to import, export, and manage your work faster and more efficiently.

Some programs allow you to import all of your previous work, which can save you time when trying to complete a task that may take more than one minute to complete.

Other programs may have additional features, such as the ability to add comments to data, or the ability to collaborate on projects with co-workers through the use of an online network.

Finding the program that will allow you to maximize the capabilities of your computer is important when you want to know how to choose the best productivity tool for your business.

Also read: Video interviewing tools for HRs

Top Best Productivity tools for small business

Below are some of the best Productivity tools for small business:

  1. RingCentral
  2. Google drive
  3. Trello
  4. Google Calendar
  5. EverNote
  6. Slack
  7. Gmail
  8. : This site is also recommended. For all CRM and small businesses


The RingCentral Productivity tool for small business is an excellent solution to managing and tracking all of the aspects of a small business from product development through shipping and receiving.

It will manage your orders and give you an accurate overview of how your products are doing in terms of availability and pricing. RingCentral Productivity has some unique features that make it unique. One such feature is its calendar function. Its calendar will allow you to see what items have been ordered and when.

Create Account With RingCentral

The tool has a very easy to use interface. First, you create an account with RingCentral. You choose the products you want to track, create an order, enter the time you want the item to be shipped and assign a shipment date.

All of this information can then be monitored and controlled from your personal computer. You can even view order history, supplier contacts, and much more.

Once an order is placed, it will show you how long the item has been on the sales floor or in the warehouse. This is great for knowing which items are best sellers.

The program will also track the sales process from beginning to end so you can see exactly how your shipping process is working and what you can do to improve it.

Another unique tool that the productivity tool for small business offers is the ability to share video. This gives you the opportunity to show your customers what your business is all about and get them engaged with your company in a more personal way.

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You can upload videos, slide shows, and pictures of your products. They can even comment on your clips and rate your products.


You can use the productivity tool for small business as a way to foster communication within your company. Having real communication with your employees helps eliminate a lot of the problems that exist within a traditional business.

It helps you solve problems in a timely manner, which increases productivity. When you have a productivity tool in place at your small business, you will be able to easily measure the results of every aspect of your business.

This includes the number of calls and visits to your store, the amount of product sales, and the number of people who visit your website. The more data you collect, the easier it will be for you to make changes in the future and improve the efficiency of your business.

Google drive Productivity tool

Google Drive Productivity is a free small business planning tool. It was originally developed by Google but now it is available to everyone. The idea behind this tool is to let you plan and manage your business, no matter how big or small it is.

The great thing about this program is that you can upload all of your information from your computer right onto your mobile device. This gives you even more flexibility when it comes to working on the go.

If you are a small business owner, or someone who works out of your home, you will appreciate the way Google organized everything. You are able to create columns for each category, which will allow you to categorize your information in a very logical way.

Once you do this, you will be able to look at what categories fall under your chosen topic, and you can click on them to expand. In addition to these tools, you have the ability to view your schedule, to create subcategories, and to sort your activities by month and day. All of this gives you a very clear view of your activities.

Google Drive Productivity simplifies the way that you do business. When you use this tool, you can just tap into the main menu, and you can view your projects from there.

You can delete items as needed, and you can even re-organize it. You are in control of everything. There is no longer need to ask for permission to start a project.



This Productivity tool for small business is a software solution that helps you increase the efficiency of your work force while reducing costs and expenses. In the past, people use to find it difficult to deal with people.

Now with the help of this productivity tool, you can manage tasks more effectively and delegate responsibilities to your employees. The following lines tell you about the working of this effective tool for small business.

Good Solution

It provides a very good solution for work related issues. It facilitates easy communication among team members. One of the best features of this Productivity tool is that it helps in managing work of any size and from any location.

With the help of this productivity tool, you can manage multiple projects simultaneously with ease.

As a matter of fact, it is a perfect tool for team collaboration. You can create boards for every possible task and you can assign tasks to different team members of your organization easily. If anyone of your team members does not complete the task, he/she will be informed about it directly through the board.

Another amazing feature is that it helps in assigning projects to your team members. Now let us see how this works. There is a chart in the board where you can choose the branches you would like to manage.

After choosing a branch, you can click on it to show the details of that branch. You can see the tasks that are listed for each member of the team.

You can easily move the project listed under that branch to the next level if you feel that the tasks listed under that branch are not being completed in time.

If you want to organize tasks based on the priority of the person, you can do that as well. If one of your team members has very high priority than others, he/she can be assigned the highest priority task.

Business Processes

You can also track the completion percentage of each this tool for small business projects so that you can make necessary changes in your business process. You can even get the feedback of your team members before you make any change in your product development process.

This project management will ensure that your work does not get delayed. You can use this application for online reputation management, project tracking, customer feedbacks etc.

You can use this application for web-based intranet application as well. It is an open-source web-based project tool and it is available for free. You can try this now and find out how efficient it can be for your business.

Google Calendar

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Google calendar

Do you want to be able to maximize the productivity of your time and your calendar? Well, then it’s time that you learn about Google Calendar Productivity.

This is a free program that will make you not only more productive, but will give you the tools that you need to manage your calendar.

If you’re not familiar with this type of software, here are some of the main benefits that you can get from it.

Time Management –

Any manager knows that time management is one of the most important things to do in order to be successful at anything. With this tool, you will not only get all the time management tools that you need, but you’ll also be able to organize your calendar into the best way possible.

You will be able to see who is working and when so you can schedule you days around those tasks. This tool will also help you to set reminders so you know that you need to do something every day or every week. You won’t have to worry about forgetting any appointments.

Scheduling Tools –

If you are using this tool for your small business, then you are already aware of how much work it can take to get everything done. You will not only be able to set reminder times so you never forget anything, but you will also be able to see what appointments need to be made.

This tool will even let you know who has been at a meeting that you have to attend. It will also let you know if there have been any issues that need to be worked on. All of these tools will help you to manage your time better and with less stress.

No Stress –

Imagine how many hours you can save each week if you had this tool to help you.

You get to find that there will be less meetings which means there will be more time for you to do the things you want to do. You will not be overwhelmed with work and this can help you to have more time to relax and to do the things you enjoy.

Helping You Build Relationships –

The last reason is all about relationships. If you are looking for ways to get the word out about your business, then this tool can help you to do that.

There are so many people who are unaware of the things that you are doing and you will be reaching out to them all with this tool. Since it is easy to use, anyone will be able to understand how to get the most out of this particular tool.



This is a note taking application that is gaining considerable attention from small business owners. It is not so much different in the way that a standard business notebook does things, but instead provides small business owners with a powerful and flexible desktop publishing tool.

Instead of recording everything in digital form, notes are stored as text files within the software.

When a business first begins, there is often a lot of information to process. As the business grows, so does the number of documents that need to be stored.

In addition, as the business changes formats or becomes more seasonal, so does the way that employees document events within the business. As a small business owner, you will understand that all of these things take up a lot of time.

By using this type of software, employees can get everything done in a timely manner, while reducing the amount of paperwork.

Timely Action

Is a key part of growing any small business successfully, and EverNote solves this problem very well.

EverNote offers the ability to export your documents to PDF’s. You can also add a calendar to the document as well, which allows you to not only schedule future appointments, but check your calendar for available dates and times.

When you are out travelling, you can have important business meetings without having to worry about a last-minute document release. These types of applications make it easy to handle any type of business situation.

If you are looking for a solution to a time consuming and complicated project, this might be just what you need.

Even if you only have a small business with a few employees, you should still look into how using this type of tool can increase efficiency and save you money in the long run. It is nice to know that such an easy-to-use program is available, especially for those who are new to small business software.



Slack is an application that allows people in the business world to communicate with each other on a daily basis. People can also share files, and set up their own custom workspace within the Slack application.

This application can be extremely beneficial for someone that is planning on starting their own business. There are a lot of things that people that are trying to make money can do on the Internet.

One of the most important things that anyone should do is to market their product or service effectively online.

Without marketing, it will be difficult for you to make any sales. You will also find that with a good marketing program like Slack, it will be easier to stay motivated throughout your daily activities.

The application makes it possible for each of the team members to know what is going on at any given time.

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Many small businesses consider this a valuable asset in terms of managing their company’s emails, and a Google productivity tool for small business might just be what you’re looking for.

When you’re looking at these features, you have to consider the way you use your Gmail account. For instance, if you don’t use it often, you may not need to use all of these bells and whistles.

One of the biggest advantages of Gmail is probably the in-box auto-scrolling feature that allows you to see all of your previous emails.

By simply clicking on the inbox button, you can scroll through every email message that you’ve received and categorized according to the day, week, or month.

black laptop computer

This auto-scrolling feature is especially useful if you work from home, because it means that you will never miss an important email ever again.

If you use Gmail for business purposes, it’s likely that you receive multiple email messages in the course of the day. The Gmail productivity tool can be helpful, as it lets you organize them in an easy-to-read format.

The software organizes your emails based on your past activities, so you can see at a glance who you’ve been working with, who you’ve been emailing, and who you have been emailing since.

This is a great feature if you have a lot of incoming emails, but it can also be useful for personal purposes, too. Just click on the plus sign at the bottom of the email page to expand options for quick organization.

Address Book

This tool also helps you to organize your spam folder. By default, Gmail includes an address book of contacts with each having its own email address book. You can quickly locate any of your contacts and move them into your spam folder by typing in their email addresses.

For example, if you are marketing a website through email, you’ll want to make sure that you mark all of your potential leads as spam, or mark them as spammers if you’re unsure about the individuals’ status.

Organizing your contacts this way will help you stay organized and prevent you from accidentally deleting valuable contacts from your inbox. And the tool even lets you know who has been asking to connect with you, allowing you to politely decline.

Gmail offers one-click emailing, which is extremely useful if you are new to a service like this.

This way, you won’t have to learn a whole new set of commands to get your email messages where they need to go. Instead of trying to figure out how to send an email, you just click one button and your messages go right to the inbox.

All of these features will allow you to maximize what you can achieve with this Gmail productivity tool. You’ll be able to organize your messages so you know where to find what you’re looking for, as well as mark them as spam or important so you don’t delete them.


When you are looking for the right productivity tool for your business, you should consider the price as well as the features. If you are just starting out in the business world, you may not have a lot of money to spend on software.

However, if you have a large business, or if your business has a lot of employees, you will probably want to consider spending a little bit more money on the software that you choose.

Compare prices and products so that you can get the best productivity tool for your business. You will be glad that you took the time to learn how to choose the best productivity tool for your business.

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